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Brescia University College Students' Council

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Club Ratification
Starts:
2019-03-25
at 08:00 PM
Ends:
2019-04-30
at 11:59 PM
Club Ratification Form
1. Cover Letter (upload as a word document) *
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Maximum upload size: 516MB
A typed cover letter stating the organization’s desire to be ratified along with the names and email addresses of President and faculty advisor.
2. External Affiliation Form (upload as a word document) *
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Maximum upload size: 516MB
If the proposed student organization has any affiliation with an external organization as defined in the External Affiliation provisions of Clubs Policy: Clubs Operating Policy, then the applicant must submit a form describing the nature of the relationship, which will be provided by the faculty advisor, and submit any supporting documentation requested by the BUCSC.
3. Written Statement (Max. 3 pages - upload as a word document) *
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Maximum upload size: 516MB
a. What is the objective or mandate of the club? b. Explain why your organization wishes to be ratified as a club under the purview of the BUCSC c. How is this club unique and distinct from existing clubs? d. Explain the physical, financial and other risks associated with the club.
4. Constitution (upload as a word document) *
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Maximum upload size: 516MB
A proposed club constitution that is drafted in accordance with the Club Constitution Guideline, and is formatted the same or similar to the Club Constitution Template (found under the Resources tab).

5. Preliminary Membership List

A membership list containing at least five (5) current undergraduate student names, and contact information for those prepared to join the organization once ratified for the upcoming year.
Name, Student Number, E-mail Address
Name, Student Number, E-mail Address
Name, Student Number, E-mail Address
Name, Student Number, E-mail Address
Name, Student Number, E-mail Address
6. Budget *
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Maximum upload size: 516MB
A proposed club budget that gives a plan for the expenditures of club membership fees. Student club fees must be indicated in the submitted budget. The budget should also list any anticipated revenue streams and how this money will be spent. The budget must include insurance and administrative deductions that will be taken from the club account. Budget templates shall be made available by the Clubs Finance Commissioner or Vice President Finance.
Each club must have a club email with their club name. Personal emails will not be accepted.
8. Description and Schedule of Events/Activities (upload as a word document) *
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Maximum upload size: 516MB
A detailed itinerary of proposed club events/activities planned for the academic year. The itinerary should include: a. a description of the proposed events; b. potential venues; c. marketing strategies for these events and; d. A brief explanation of how the event/activity will contribute to the mandate of the proposed student organization.
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